Schools are an integral part of our educational system. It has a predominant role in shaping the outlook and attitude of the upcoming generation. The schools are the second home to students and also to the outside world. The outlook and infrastructure of a school have an enormous impact on how a student sees the real world. According to Geeta Varshey, Education Director of Khaitan Public School, Sahibabad, the school facilities and infrastructure then become a key factor in how a student sees the world. If a school is well-equipped, well-spaced, and well-advanced in technology, the students will have an optimistic attitude to see the world from a wider perspective and will update and advance themselves to catch up with the dynamic world. Whereas, if a school is overcrowded, outdated, and uses very old teaching techniques, the students of that school will have stress, and see the world as a stressful, dull, and obsolescent world.

Schools need to update the facilities they offer with the advancement of technology. And schools should also update their teaching styles. Modern teaching has changed with the adoption of smart classrooms and the inclusion of e-learning methods. Along with the adoption of modern teaching, the school also has to increase its efficiency and transparency in school functionalities and minimise manual paper work. School management is a paramount part of any educational system. Every school management in the world is constantly engaged in various activities to manage school functions efficiently and deliver a better educational experience to students. School management systems is the premier tool to perform all school functions efficiently and effectively.

School management systems is a web-based technology or software that manages all core and non-core activities of a school online with customizable applications. Using school management software, all the information related to all activities is uploaded and accessed on one platform. The best school management software has incredible features that assist the functionalities of schools, especially in the administration activities and complex paper work. Now let’s take a deep look into some of the basic characteristics of the best school management software.

1. Student Information – School management system accesses all information regarding all the students. Teachers, parents, and school administrators get easy access to all student information such as student particulars, performance reports, extra-curricular activities, disciplinary records, attendance records and other achievements. The school management software has personal information regarding parents and siblings. Students’ medical records, performance and behavioural history, financial transactions, and billings with the school can be viewed and accessed by the authorized individuals.

2. Teacher Information – Every teacher’s necessary and required personal and academic details are available on the school management software. Teachers can update their profile regularly. The software adds details of the courses taken by the teacher; the seminars or webinars conducted, attended or invited as a speaker; the training programmes attended are added in the software. With the school management software is a customizable tool where even the teacher’s movement in school can be tracked along with their schedule, so that teachers are always accessible to their students.

3. Parent access - Parents are prime stakeholders; they invest in the education of their kids for the betterment of the kids. So, it is essential and crucial for them to get all the information regarding their kids at school. In the best school management software, there is an exclusive portal for parents that helps parents to actively get involved in their kid’s educational activities, even with their busy schedules. The portal should provide parents access to track their child’s progress so that they too can add some contributions to enhance their child’s performance.

4. Academic Analysis - The teaching staff sometimes experiences a great mental and as well as physical drain of energy in the tasks of marking students' exams. This analysis of exams must be done in order to determine a student's academic level progress. A school system is always of great reliance, as the major tasks can involve:
   
   ●     Grading students' exam scores

   ●     Creating a mark sheet with the subject's mean grade and mean score

   ●     Ranking students as per their scores

   ●     Preparing report cards for all students

5. Library Management - A school is a place of education and, as such, is not without text books. A library can use a Library Management System to keep track of the school's text book assets and books. With this, one can also keep track of borrowing history, books currently available in stock, and those that have either been lost or damaged in the past.

In short, effective school management software not only helps in providing information regarding students' learning in school but also provides information regarding teacher activities inside the school and helps management run courses smoothly. It's easy to view a particular teacher's class schedule, track students' progress, file reports efficiently, create report cards, etc.