Top 10 Gmail Tips & Tricks for Business Email

The Gmail Dot Trick

The Gmail Dot Trick is a simple method that allows you to create multiple email addresses using the same Gmail account. It works by adding or removing dots from your email address, which Gmail will still recognize as the same email address. For example, if your email address is johndoe@gmail.com, you can use j.ohndoe@gmail.com, john.doe@gmail.com, or even j.o.h.n.d.o.e@gmail.com and all emails will still go to the same inbox.

Here are some potential uses for the Gmail Dot Trick:

Organizing emails: You can use different variations of your email address for different purposes. For example, you can use johndoe@gmail.com for personal emails and johndoe.work@gmail.com for work-related emails. This can help you keep your inbox organized and make it easier to find specific emails.
Preventing spam: By creating multiple variations of your email address, you can use a different variation for different online accounts. This can help you track which companies are sending you spam emails and make it easier to unsubscribe from their email lists.
Signing up for multiple accounts: Some websites or services only allow one account per email address. By using the Gmail Dot Trick, you can create multiple accounts with the same email address. For example, you can use johndoe+blog@gmail.com for your blog account and johndoe+shop@gmail.com for your shopping account.

It's important to note that not all websites or services may recognize email addresses with dots or the plus sign, so the Gmail Dot Trick may not always work. Additionally, some websites or services may consider email addresses with dots as separate email addresses, so be sure to test it out before relying on it for important communications.

Time-saving Gmail Templates

Gmail templates are pre-written messages that can be saved and reused for future emails. They can save you time and help you communicate more efficiently. Here are some time-saving Gmail templates:

Welcome email: If you frequently onboard new clients, customers or employees, a welcome email template can save you time. Create a template that introduces your business or organization and outlines the next steps for the recipient. You can personalize the template with the recipient's name and other details as needed.
Meeting invitation: If you find yourself scheduling the same type of meeting repeatedly, create a meeting invitation template. Include the date, time, location, and any relevant information such as the agenda or required materials. You can then quickly send out the template and make any necessary adjustments to the details.
Follow-up email: After meeting with someone or sending an important email, it's often necessary to follow up with a reminder or clarification. A follow-up email template can help you quickly send a polite and professional reminder without having to rewrite the same message each time.
Out-of-office reply: If you're going to be away from your email for an extended period of time, create an out-of-office reply template. Include the dates you'll be away, who to contact in your absence, and when you'll be available again. This can save you time and help manage expectations for those trying to reach you.
Thank you email: Whether it's for a job interview, a gift, or a kind gesture, a thank you email template can help you quickly show your appreciation. You can customize the template to fit the situation and personalize it with the recipient's name and details.

To use a template in Gmail, simply click on the three dots in the bottom right corner of the compose window and select "Templates." From there, you can select a pre-existing template or create a new one.

Add Emails to Google Tasks

Google Tasks is a simple to-do list manager that integrates with Gmail and other Google services. You can add emails to Google Tasks to help you remember to follow up on important messages. Here's how to add emails to Google Tasks:

Open the email you want to add to Google Tasks.
Click the three dots in the top right corner of the email window and select "Add to Tasks" from the dropdown menu.
A window will pop up where you can add a task name and any relevant details. You can also choose a due date or add the task to a specific list if you have multiple lists in Google Tasks.
Once you've added all the necessary details, click "Save" to add the task to Google Tasks.
To view your tasks, open Google Tasks by clicking on the Tasks icon in the sidebar of your Gmail inbox. You can also access Google Tasks by going to tasks.google.com.

By adding emails to Google Tasks, you can keep track of important follow-ups and reminders without cluttering up your inbox. You can also use Google Tasks to manage your to-do list for other projects and tasks outside of email.

Chat or Meet From Gmail

Gmail offers integrated messaging and video conferencing capabilities through Google Chat and Google Meet, respectively. Here's how to use Chat or Meet from Gmail:

To use Google Chat:

Open Gmail and click on the "Chat" icon in the bottom left corner of the screen.
Click on the "New chat" icon to start a new chat with a contact or group.
Type the name or email address of the person or group you want to chat with and start typing your message.
You can also start a chat from an email thread by clicking on the "Reply" arrow and selecting "Chat."
If you want to make the chat more interactive, you can add emojis, files, and even start a video call from within the chat window.

To use Google Meet:

Open Gmail and click on the "Meet" icon in the bottom left corner of the screen.
Select "Join a meeting" to enter a meeting code or select "Start a meeting" to create a new meeting.
If you choose to start a new meeting, you can customize the meeting settings, such as the meeting name and whether participants need a Google account to join.
Once the meeting has started, you can invite participants by sharing the meeting link or adding their email addresses.
During the meeting, you can turn on your camera and microphone, share your screen, and use the chat feature to communicate with participants.

By using Google Chat and Google Meet within Gmail, you can streamline your communication and collaboration with colleagues and friends without switching to a separate application.

Gmail + Trick

The Gmail "+" trick is a simple but powerful feature that can help you organize and manage your email more effectively. The trick involves adding a "+" sign followed by any word or phrase before the "@" sign in your email address. Gmail will still recognize the email as yours, but you can use this trick to create multiple email addresses that all point to the same inbox.

For example, if your email address is "example@gmail.com," you can use the "+" sign to create additional email addresses like "example+work@gmail.com," "example+social@gmail.com," or "example+news@gmail.com." All emails sent to these addresses will still go to your main inbox, but you can use filters or labels to sort and manage them more easily.

Here are a few ways you can use the Gmail "+" trick:

Sign up for newsletters and mailing lists: Use the "+" sign to add a unique identifier to your email address when signing up for newsletters or mailing lists. For example, you can use "example+newsletter@gmail.com" for all your newsletter subscriptions. This way, you can easily filter and manage all your subscription emails in one place.
Organize emails from different projects or clients: Use the "+" sign to create separate email addresses for different projects or clients. For example, you can use "example+project1@gmail.com" and "example+project2@gmail.com" to keep emails from different projects separate but still in one inbox.
Track where your email address is being used: Use the "+" sign to add a unique identifier when giving out your email address. For example, you can use "example+amazon@gmail.com" when signing up for Amazon or "example+conference@gmail.com" when registering for a conference. This way, you can easily see where your email address is being used and track any unwanted spam or phishing attempts.

Overall, the Gmail "+" trick is a useful feature that can help you organize and manage your email more effectively. By using this trick, you can create multiple email addresses that all point to the same inbox, making it easier to filter and manage your emails.

Enable Smart Compose

Smart Compose is a feature in Gmail that uses artificial intelligence to suggest words and phrases as you type, making it easier and faster to compose emails. Here's how to enable Smart Compose:

Open Gmail and click on the gear icon in the top right corner of the screen.
Select "Settings" from the dropdown menu.
Scroll down to the "Smart Compose" section and select "Writing suggestions on" to enable the feature.
You can also choose to turn on or off specific suggestions, such as suggestions for greetings, closings, and common phrases.
Once you've enabled Smart Compose, start typing an email in the compose window. As you type, Gmail will suggest words and phrases that you can accept by pressing the "Tab" key or ignore by continuing to type.
If you want to turn off Smart Compose, simply go back to the "Settings" menu and select "Writing suggestions off" under the "Smart Compose" section.

By enabling Smart Compose, you can save time and make your email composition process more efficient. The more you use Smart Compose, the more it will learn from your writing style and suggest personalized phrases and sentences that match your tone and voice.

Organize Messages With Labels

Labels in Gmail are a powerful tool to help you organize your emails and keep your inbox clutter-free. Labels work like folders, but unlike folders, you can assign multiple labels to a single email, making it easier to find and sort messages. Here's how to use labels to organize your messages in Gmail:

Open Gmail and select an email you want to label.
Click on the "Label" icon (it looks like a tag) at the top of the email.
Select an existing label from the list or click on "Create new" to create a new label.
If you create a new label, enter the label name and click on "Create."
The label will be applied to the email, and you can see it in the label list on the left side of the screen.
To apply multiple labels to an email, simply repeat the process and select the additional labels you want to assign.
To view all emails with a specific label, click on the label in the list on the left side of the screen.
You can also create nested labels by adding a "/" between label names. For example, you can create a label called "Work" and nest labels under it like "Work/Projects" or "Work/Invoices."
To remove a label from an email, simply click on the "x" next to the label in the label list.

By using labels to organize your emails, you can keep your inbox tidy and find the messages you need more quickly. You can also create filters to automatically apply labels to incoming emails based on specific criteria, such as sender or subject. Overall, labels are a powerful tool to help you manage your email more effectively and save time.

Gmail Tips And Tricks for Scheduling Emails

Scheduling emails in Gmail can be a useful feature if you want to send an email at a specific time or if you want to compose an email but send it later. Here are some tips and tricks for scheduling emails in Gmail:

Schedule an email using the "Send Later" feature: In the compose window, click on the arrow next to the "Send" button and select "Schedule send." Choose a date and time for the email to be sent and click "Schedule send." The email will be sent at the scheduled time.
Use a third-party tool: There are many third-party tools, such as Boomerang, that integrate with Gmail and allow you to schedule emails to be sent at a later time.
Create a filter to schedule recurring emails: If you need to send a recurring email, such as a weekly report or a monthly newsletter, you can create a filter in Gmail to schedule the email to be sent automatically. Go to Settings > Filters and Blocked Addresses, click on "Create a new filter," and enter the criteria for the recurring email. Click on "Create filter," select "Schedule send," and choose the date and time for the email to be sent.
Use canned responses: If you often send similar emails, you can use canned responses to save time. To create a canned response, compose an email, click on the three dots in the bottom right corner of the compose window, and select "Canned responses" > "New canned response." When you're ready to send the email, select the canned response from the list and customize it as needed.

By using these tips and tricks, you can schedule emails in Gmail more effectively and save time in your email management.

Add Custom Email Signatures

Adding a custom email signature in Gmail can help you create a professional and consistent look for your emails. Here's how to add a custom email signature in Gmail:

Open Gmail and click on the gear icon in the top right corner of the screen.
Select "Settings" from the dropdown menu.
Scroll down to the "Signature" section and click on the "Create new" button.
Enter your signature in the text box. You can include your name, job title, company name, contact information, and any other relevant details.
You can format your signature using the formatting tools at the bottom of the text box. You can change the font, size, color, and alignment of your text.
You can also include images, logos, or social media icons in your signature. To add an image, click on the "Insert image" icon (it looks like a mountain) and select the image file you want to upload.
When you're done creating your signature, click on "Save changes" at the bottom of the page.
Your signature will now appear automatically at the bottom of all your outgoing emails.

You can also choose to use different signatures for different email accounts or switch between multiple signatures depending on the context of the email. By creating a custom email signature in Gmail, you can add a personal touch to your emails and make a great first impression with your recipients.

Free Up Space With Email Search Filters

Email search filters in Gmail can help you quickly locate and delete old or unnecessary emails, freeing up space in your inbox. Here are some tips for using search filters in Gmail to free up space:

Search for emails with large attachments: To find emails with large attachments that are taking up space, type "has:attachment larger:5M" (or any other size limit) into the search bar. This will show you all emails with attachments larger than 5 megabytes (you can adjust the size limit as needed).
Search for old emails: To find old emails that you no longer need, type "older_than:1y" (or any other time limit) into the search bar. This will show you all emails that are older than one year (you can adjust the time limit as needed).
Search for emails from specific senders: To find emails from specific senders that you no longer need, type "from:sender@example.com" into the search bar. This will show you all emails from that sender (replace "sender@example.com" with the actual email address).
Search for emails with specific keywords: To find emails with specific keywords that you no longer need, type "keyword" into the search bar. This will show you all emails that contain that keyword.
Search for emails in specific labels: If you use labels to organize your emails, you can search for emails within specific labels by typing "label:labelname" into the search bar (replace "labelname" with the actual label name).

Once you've identified the emails you want to delete, you can select them all and click on the "Delete" button to remove them from your inbox. By using search filters in Gmail to find and delete old or unnecessary emails, you can free up space in your inbox and improve your email management. You can buy Gmail accounts in bulk for your business marketing.

Gmail Vs Outlook : Which One is Better for Business?

Gmail Vs Yahoo Mail : Which One is Better?

Gmail Tips and Tricks to Boost Your Productivity